Maintenance schedules by discipline
The intervals for a whole discipline on one page, with the rule behind each one, who attends and what the owner has to keep.
- Fire and life safetyAS 1851 maintenance scheduleDetection, sprinklers, hydrants and hose reels, extinguishers, fire doors, dampers, EWIS and kitchen suppression: what is serviced and how often.
- ElectricalElectrical testing scheduleRCDs, test and tag, switchboards and emergency lighting, with the workplace rule that sets each interval.
- Hydraulic and waterWater systems testing scheduleBackflow, TMVs, hot water, cooling towers and grease traps, and what has to be lodged with the authority.
- Mechanical and HVACHVAC maintenance scheduleAir conditioning, ventilation, refrigerant, kitchen exhaust and smoke control.
- Vertical transportLift maintenance scheduleLift and escalator servicing, the annual inspection and plant registration by state.
How often? Short answers
One question, one answer, the interval table and the rule behind it. Each links to the fuller schedule for its discipline.
- FireHow often should fire extinguishers be serviced?Six-monthly, annual and five-yearly under AS 1851-2012.
- FireHow often should emergency lighting and exit signs be tested?A 90-minute discharge test of every fitting every six months.
- FireHow often should fire doors be inspected?Six-monthly in common areas, every door once a year.
- ElectricalHow often should RCDs be tested?The push-button test and the operating-time test, by type of work.
- ElectricalHow often does equipment need to be tested and tagged?Three months to five years, set by the environment.
- WaterHow often should TMVs be tested?At least every twelve months by an endorsed plumber, six-monthly in hospitals.
- WaterHow often does a backflow device have to be tested?Once a year, with the certificate lodged with the water authority.
- WaterHow often does a cooling tower have to be tested for Legionella?Monthly sampling, 24-hour notification, annual audit, five-yearly plan.
- LiftsHow often should a lift be serviced and inspected?Monthly service, annual inspection and certificate, registration renewed.
- HVACHow often should a kitchen exhaust be cleaned?Filters weekly, hood monthly, duct at least annually and risk-based.
- FireHow often should fire hydrants and hose reels be tested?Six-monthly service, annual flow test, five-yearly booster and hydrostatic test.
- FireHow often should a fire sprinkler system be tested?Monthly alarm test, six-monthly valves, annual inspection and flow test, five-yearly overhaul.
- FireHow often should a fire detection and alarm system be tested?Monthly panel check, every device tested annually, five-yearly extended routine.
- FireHow often should fire and smoke dampers be inspected?At least 20 per cent cycled every year, every damper within five years.
- FireHow often should an EWIS (emergency warning and intercom system) be tested?Monthly activation and handset test, full annual test with sound levels.
- ElectricalHow often should a switchboard be inspected and serviced?Monthly walk, annual service with thermal imaging as recommended practice and insurer expectation.
- WaterHow often should a commercial hot water system be serviced?Monthly temperature, six-monthly relief valve, annual service, anode at three to five years.
- WaterHow often does a grease trap have to be cleaned?At the interval in the trade waste agreement; the authority sets it from the load.
- HVACHow often should air conditioning be serviced?Monthly filters and drains under AS/NZS 3666.2, quarterly service, annual full service, leak checks per charge.
- FabricHow often should a roof and its gutters be inspected and cleaned?Six-monthly gutter clean, annual roof inspection, after every major storm; roof anchors annually.
Planning and choosing
- Asset registersHow to build a facilities asset registerThe fields to capture, classification by discipline, the standard per asset and a template to start from.
- Worked exampleOne club's register, planner and records for a yearThe demo site walked end to end: twelve assets, 53 tasks, six callouts and the reports. Every name fictitious.
- Strata finance10-year capital works fund plan, NSWThe standard form required from 1 April 2026, its categories, the review cycle and the register that feeds it.
- Choosing softwareDo I need a CMMS?When a building needs a CMMS, when a PPM planner is enough, and how to tell before paying per user.
Using Standara
By building type
The same schedules and records applied to a kind of building: licensed clubs, strata schemes, and the software pages for planned preventative maintenance, asset registers and facility management in Australia.