Built by a facility and project manager who has run club redevelopments and their maintenance for 25 years. The demo site is a licensed workers club, because that is the building this was made for.
The planner for a licensed club: fire and life safety tasks by asset, twelve months across. Demo data.
What a club has to maintain
A club is a hospital-grade fire building with a commercial kitchen, a gaming floor and a function centre attached. The maintainable assets run across every discipline:
- Fire and life safety: detection and alarm systems, extinguishers, hydrants and hose reels, sprinklers where fitted, fire doors, emergency and exit lighting
- Mechanical: air conditioning across the floor, kitchen exhaust canopies and grease ducts, cool rooms and refrigeration
- Electrical: switchboards, RCD testing, emergency generators or UPS for the gaming floor
- Hydraulic: hot water plant, thermostatic mixing valves, backflow devices, grease arrestors
- Vertical transport, security and fabric: lifts, roller doors, access control and CCTV, roof and facade
Each carries a governing AS/NZS standard and a service frequency, and each is somebody's question at some point in the year.
Who asks, and what they ask
Is the building compliant, what did maintenance cost, and what is coming in the capital plan. The summary report answers the first two on two pages; a Capture engagement adds condition and expected useful life for the third.
At renewal and after any claim: show us the fire, electrical and kitchen exhaust maintenance records. The full compliance report is the document, with the certificates filed against the tasks they close out.
In New South Wales the annual fire safety statement, in Queensland the occupier's statement, and the practitioner behind each needs the service history for every fire safety measure. The register holds the measures; the planner holds the history.
Due diligence asks for the asset list, the maintenance history and the capital exposure. A club with a dated, standards-mapped register answers in an afternoon.
How Standara does it for a club
- Register. Select the club's assets from 78 types across 11 disciplines, or paste the existing list. Each carries its governing standard and its tasks.
- Planner. The 12-month schedule is generated from the register. Mark visits complete as the contractors attend; overdue items rise to the dashboard.
- Contractors. One per discipline, with licence and insurance cover on file and their scope of works in writing.
- Callouts. The reactive log for the cool room that fails on a Friday night and the lift that stops between floors, with a work order reference, cost and status.
- Documents. Certificates, test reports and photos by discipline, next to the tasks they prove.
- Reports. The full compliance report for the insurer and the certifier, the summary for the board, the schedule as Excel for the contractors.
Redevelopments and extensions
Clubs build. On the Professional plan a project starts in the commissioning module during construction: records as they arrive, the commissioning register by system, statutory items, handover deliverables and defects. At Practical Completion the commissioned systems become assets in the club's register, the maintenance schedule starts from the handover date, and open defects carry into the Defects Liability Period register. The builder leaves; the club keeps the record. Walk through the construction demo.
Groups and multi-venue clubs
Each venue is a site with its own register, planner and contractors. The Professional plan holds three; Enterprise covers larger groups with a portfolio view, white-label and single sign-on by quote. One board pack, every venue.
Prefer it built for you?
Standara Capture is the done-for-you path: a practising facilities manager walks the club, captures every maintainable asset with a nameplate photo, builds the standards-mapped register and the planner, and hands it over live in Standara. Where the board is planning capital works, the same walk adds condition ratings, expected useful life, replacement costs and a 10-year capital forecast. Fixed quote after a short scoping call, servicing NSW and South-East Queensland. Request a scoped quote.
Pricing
Prices in Australian dollars, plus GST. Standard is $149 per month or $1,489 per year for one venue. Professional is $399 per month or $3,999 per year for up to three venues, with team members, the callout log, documents and the commissioning module. Enterprise is by quote. Compare the plans.
Common questions
What does a club have to maintain?
Fire detection and alarms, extinguishers, hydrants and sprinklers, emergency and exit lighting, kitchen exhaust, air conditioning, cool rooms, switchboards and RCDs, hot water and backflow devices, lifts, roller doors, CCTV, and the roof and fabric. Each carries a governing AS/NZS standard and a service frequency.
Who asks a club for its maintenance records?
The board and the AGM, the insurer at renewal and after a claim, the fire safety certifier for the annual statement, the auditor, and a buyer or merger partner doing due diligence. One compliance report answers all of them.
Does it cover a redevelopment or extension?
Yes. A project starts in the commissioning module during construction, and at Practical Completion the commissioned systems become assets in the club's register with the schedule starting from that date.
Related
- Facility management software for Australian buildings: the whole system for one to three sites.
- AS 1851 maintenance schedule: what has to be serviced, how often, and the records a building owner has to keep.
- Electrical testing schedule: how often RCDs, plug-in equipment, switchboards and emergency lights are tested, and which rule sets each interval.
- How to build a facilities asset register: what to capture on the site walk, with a free template.
- Strata and body corporate: the same register for a committee that changes every year.